ONLINE PRIVACY POLICY STATEMENT
AAVOX Global Legal Consultancy (“AAVOX”, “we”, “our”, or “us”) is a global law firm which provides legal and other client services in accordance with the relevant laws of the jurisdictions in which they respectively operate. As professionals engaged in providing legal services to clients worldwide, we are committed to protecting the privacy and personal data of our website visitors, clients, and partners. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with applicable laws, including the Federal Decree-Law No. 45 of 2021 where applicable.
1. SCOPE OF THE PRIVACY POLICY
This policy applies to all users of our website (https://aavoxlegal.com/), including those who submit information through the CRM form, apply for a position at AAVOX, or engage with us through other communications and digital services. It does not apply to privileged client communications or legal advice, which are subject to professional confidentiality and attorney client privilege. By accessing or using our Website, you agree to the terms of this Privacy Policy. We encourage you to be aware when you leave our website and to read the privacy policies of other sites that may collect your personal information.
2. WHAT INFORMATION WE COLLECT
2.1 Information That You Provide to Us
We collect personal information that you voluntarily provide when you interact with us by using the website, filling out contact forms on our website, subscribing to our newsletters or publications, registering for events or webinars, requesting information about our services, completing the CRM form for client onboarding, applying for career opportunities, or communicating with us via email,phone, or other channels.
This information may include:
• Contact Information such as name, email address, phone number, mailing address.
• Professional Information such as company name, job title, address, industry, areas of legal interest
• Specific questions or requests for information
• Application Information such as Resume, cover letter, and other materials for job applications
• Personal Data relating to you or your employees and officers that you provide to us to enable us to provide services to you and to comply with our legal obligations (including with respect to know your customer requirements and anti-money laundering screening).
2.2 Information Collected Automatically
When you visit our Website, we automatically collect certain technical information through server logs and analytics tools:
• Device Information such as IP address, browser type and version, operating system
• Usage Data such as pages visited, time spent on pages, clickstream data, referral sources
• Location data such as general geographic location based on IP address
• Website Performance Data such as loading times, error reports, user interactions
2.3 We use cookies and similar tracking technologies to enhance your experience on our website.
3. HOW DO WE USE YOUR PERSONAL INFORMATION
We use that information for the purpose for which it was collected and in accordance with the privacy wording on the relevant part of the website. In addition, we may use this information to:
• Communicate with you about our business;
• Respond to your inquiries and requests for information;
• Provide legal consultation and services (subject to separate engagement agreements);
• Provide publications, products and services you request;
• Invite you to, and register you for, events;
• Add you to mailing lists and send you marketing materials we believe will be of interest toyou;
• Process and respond to requests, enquiries and complaints; and
• For other purposes and operations which are reasonably related, such as administering,monitoring and improving the AAVOX Sites, our products, and services.
• Process job applications and manage recruitment
4. LEGAL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION
The majority of the personal information collected by AAVOX is voluntarily provided by you through the AAVOX Sites. Personal information is collected for legitimate business purposes, such as monitoring and improving the quality of our websites and services, and protecting the rights, property, or safety of AAVOX, our clients, and other users of the Sites.
5. DISCLOSURE AND TRANSFER OF PERSONAL INFORMATION
We do not disclose your personal information to unrelated third parties outside AAVOX, except in limited circumstances. These include sharing information with agents, data processors, or contractors acting on our behalf and under our direction, subject to strict confidentiality, privacy, and data security obligations. Disclosures may also occur when necessary to deliver a service you have requested, as permitted or required by law, or when authorized or directed by you.
We may share personal information with various third parties as necessary, including professional advisors (such as lawyers and accountants), government or regulatory bodies, insurers, corporate registries, and tax authorities. Additionally, we may engage third-party service providers for functions like document processing, translation, IT support, secure data storage, confidential waste disposal, and postal or courier services. In the course of providing legal services, we may also share information with counsel, arbitrators, mediators, courts, opposing parties, experts, and document review platforms. This list is not exhaustive, and other disclosures may occur when needed to deliver our services effectively. As AAVOX operates globally, your personal information may be transferred to countries outside your own; in such cases, we implement appropriate safeguards to ensure your data is protected.
In line with our professional responsibilities, we may share personal information with regulatory authorities or law enforcement when legally required or when we believe in good faith that such disclosure is necessary, such as for legal compliance or to protect our legal rights. As a global firm, we use systems that may allow data access across our offices worldwide and often transfer client data, including personal information, between our international offices.
6. DATA RETENTION
We retain your personal information as long as necessary to fulfil the purposes outlined in this Policy or as required by applicable law. Retention periods vary depending on:
• The nature of the information and how it is used
• Legal and regulatory requirements
• The need to resolve disputes or enforce our agreements
• Your communication preferences and consent status
7. CONFIDENTIALITY AND THE SECURITY OF YOUR PERSONAL INFORMATION
We are committed to keeping the personal information provided to us secure and we have implemented appropriate information security policies, rules and technical measures to protect the personal information that we have under our control from unauthorised access, improper use or
disclosure, unauthorised modification and unlawful destruction or accidental loss.
All of our partners, employees, consultants, workers and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of such personal information.
8. CHANGES TO THE PRIVACY POLICY
To ensure that you are always aware of how we use your personal information we will update this Privacy Policy from time to time. We may also make changes as required to comply with changes in applicable law or regulatory requirements. Where it is practicable, we will notify you by email of any significant changes. However, we encourage you to review this Privacy Policy periodically to be informed of how we use your personal information.